Detailed Lesson Plan — Meeting 5 :Course: Secretaryship

 

Detailed Lesson Plan — Meeting 5

Course: Secretaryship

Department: English Education / English Department

Meeting: 5 (Week 5 of 16)

Topic: Business Correspondence — Email and Letter Writing

Approach: Inquiry-Based Learning (IBL)

Duration: 2 x 50 minutes

Language of Instruction: English

1. Learning Objectives

By the end of this meeting, students are able to:

1. Identify the structure and language features of professional emails and letters.
2. Formulate guiding questions about what makes business correspondence effective.
3. Analyze authentic examples of business correspondence in English.
4. Write a short formal email using correct tone, format, and vocabulary.
5. Reflect on the importance of politeness and clarity in secretarial communication.

2. Expected Learning Outcomes

CLO	Description	Indicators
CLO1	Demonstrate professional communication skills in English	Students use formal tone, accurate expressions, and correct structure in written correspondence.
CLO4	Create professional office documents in English	Students produce a well-written email following professional conventions.

3. Learning Model: Inquiry-Based Learning (IBL)

IBL Stages:

1. Orientation (engage curiosity)
2. Question Formulation (students ask “why/how” questions)
3. Investigation (explore examples, collect information)
4. Analysis & Discussion (interpret findings)
5. Conclusion & Reflection (draw insights and apply skills)

4. Learning Activities

Phase	Time	Lecturer’s Role	Students’ Activities	Tools / Media
1. Orientation / Engagement	10 min	Greet students, show a real example of a business email (projected). Ask: “What do you notice?”	Students share first impressions: tone, format, politeness, purpose.	PowerPoint / sample email screenshot
2. Question Formulation	10 min	Guide students to generate questions about effective business emails. Example prompts: “What makes this email polite?”, “What phrases are formal?”	Students list 3–5 questions in small groups.	Whiteboard / Padlet
3. Investigation (Exploration)	25 min	Provide 2–3 authentic business emails (good & bad examples). Ask students to investigate: format, tone, opening/closing, vocabulary.	In groups, students analyze and highlight differences.	Printed/email samples
4. Analysis & Discussion	20 min	Facilitate class discussion. Ask groups to share findings and summarize common features of good correspondence.	Students compare results and create a checklist of “Rules for Effective Emails.”	Discussion board / notes
5. Application (Practice)	25 min	Give task: “Write a short email to your supervisor confirming a meeting schedule.” Provide guidelines (recipient, tone, word count).	Students draft emails individually, then peer-review each other’s writing using checklist.	Laptop / notebook
6. Conclusion & Reflection	10 min	Summarize the structure of business emails: Subject, Greeting, Opening, Body, Closing, Signature. Highlight the importance of clarity and politeness.	Students reflect: “What did I learn about professional communication today?”	Reflection form

5. Assessment

Component	Criteria	Weight
Group inquiry participation	Active questioning and idea sharing	20%
Email analysis report	Identification of features, accuracy	30%
Individual email writing	Format, tone, clarity, grammar	40%
Reflection note	Insight and language	10%

6. Learning Materials

• Sample business emails:
• Good Example: Confirmation of Meeting
• Poor Example: Informal or unclear tone
• Expressions for Business Correspondence:
• Opening: I am writing to inform you that...
• Request: Could you please confirm...
• Closing: I look forward to your response.
• PowerPoint slides: “Structure and Style of Business Correspondence”

7. Teaching Aids / Media

• Laptop & projector
• Google Docs or Padlet (for collaborative writing)
• Printed worksheets (sample letters/emails)

8. Reflection and Follow-up

• Reflection Question: What makes written communication in English different from Indonesian business writing?
• Homework:
  Write a formal apology email for rescheduling a meeting due to a sudden conflict.
  (Word limit: 120–150 words; submission next week.)

9. Teacher Notes

• Use English as the main language during instruction, but allow brief clarification in Bahasa Indonesia if needed.
• Encourage critical questioning and discovery rather than direct lecturing — let students notice the “rules” of good correspondence through comparison and discussion.
• Link the topic to real secretary duties: emphasize how accuracy and tone can influence company image.